Abstract FAQs
Abstract Submission:
How can I view my abstract online?
Please visit the webpage link sent in your abstract submission
confirmation email.
Can I make changes to my abstract after
submission?
Changes are not permitted unless they relate to the results of the
study, in this case only, please contact aoec2010@abstractserver.com
Can I submit an abstract after the deadline?
Late abstracts may be accepted after the deadline in special
circumstances. In this case, abstracts can only be considered for
poster presentation. Please email abstracts@epilepsycongress.org
Abstract Fee:
Do I have to pay the US$ 40 for my abstract to
be accepted?
Yes, an advance payment of US$ 40 must be processed in order for
abstracts to be accepted for review.
Why pay an Advance Abstract Fee?
This new procedure has been introduced in order to facilitate the
reviewing work of the Scientific Advisory Committee. The aim is for the
Scientific Advisory Committee to be able to focus on abstracts which
will indeed be presented at the congress, either in platform or poster
sessions.
Will this fee be refunded if I do not register
for the congress?
The fee will only be refunded if the abstract has been rejected by the
scientific advisory committee.
Will the fee be refunded if my registration is
covered by a third party?
Abstract submitters whose registration fee is being covered by a third
party can claim a refund of the abstract fee directly. Please note that
the full registration must be processed before this can be completed.
How will the advance fee be refunded?
The advance fee will be automatically deducted from the registration
fee. It may also be refunded using the method which was used for payment
Abstract Acceptance:
When will I know if my abstract has been
accepted?
Authors will be notified of their abstracts’ acceptance/ rejection
by August 2010
How will I receive the information from the
congress secretariat?
Contact details provided at the time of submission will be used for all
correspondence related to the congress. Please ensure that the correct
details are entered.
How will my abstract be presented at the
congress?
Authors of abstracts which have been accepted for presentations will
receive all details via email a few weeks before the congress.
Which reference number should I use when I send
a query to the secretariat?
The personal ID Reference Number should be mentioned in all
correspondence
Abstract Book:
Will the affiliation details appear in the
Abstract Book?
Full details are requested at the time of abstract submission. If this
information is not provided, it will not be included in the congress
abstract book.
My colleague has received confirmation of his
acceptance and I did not, is there something wrong?
There may be a problem with your email address, please contact abstracts@epilepsycongress.org
Will e-posters be available at the congress?
E-posters are not available at the 8th AOEC Melbourne
Do posters have to stay up all week?
Posters will be on display from 9am -5pm on Friday 22nd &
Saturday 23rd of October.
Where will the poster area be situated?
The Poster Area will be situated on Level 1 of the MCEC.
I am not the first author; can I present the
poster on behalf of my colleagues?
Presentation by a second author may be allowed. Once your registration
has been completed, please contact abstracts@epilepsycongress.org
Please note however that each author is permitted to present only once
during the congress (not including invited lectures).
My abstract does not appear in the abstract
book?
Did you register for the congress? Please note that in order for the
abstract to be included in the final programme and in the abstract
book, the first author (or a second author in special cases) must
register for the congress.
I am a speaker in the congress programme; do I
need to submit an abstract?
Speakers are not requested to submit abstracts.
How do I find out information about the posters?
All information relating to poster and platform sessions will be
available on the congress website from late August 2010. Please click
on the following link for more details: http://www.epilepsymelbourne2010.org/abstracts/abstracts.html
Will there be poster sessions?
Poster sessions will take place from 12:30-13:30 on Friday 22nd and
Saturday 23rd presenting authors must be in attendance during the
poster sessions.
Poster presenters are required to set up their posters between
07:30-09.00 on Friday 22nd and then remove them between 17:00-18:00 on
Saturday 23rd.
Can I include videos beside my poster?
AV equipment is not provided by the congress. Should you wish to order
any specific equipment to complement your poster, please contact the
congress secretariat in order to receive a quotation.
How can I make my poster more attractive?
Please note that the colourful posters are more effective and
attractive.
When choosing a background, remember that neutral or grey colours will
be easier on the eyes than a bright colour. Colour photos also look
best when mounted on a grey background.
I have been selected for a platform session but
I would have preferred a poster presentation, what can I do?
The SAC has selected your work to be presented in a platform session
because they felt that it was of high quality and that a large audience
would be interested in knowing more about the study. It would be a
shame not to use this opportunity to present your work!
However if you are unable to make an oral presentation please contact
the secretariat at abstracts@epilepsycongress.org
for alternative arrangements.
