Registration

• Information
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• Register on line
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• Group Registration
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Registration procedure
Registration fees
Entitlements
Name changes
Cancellations/refunds
Payment options

Registration procedure

• The only form of payment accepted through the on-line registration system is credit card (Visa, MasterCard or American Express).
• Invoices are automatically generated by email confirmation through the on-line system for each registration made. If you register more than one delegate through the on-line system and you need an invoice for the amount paid, you will be provided with one for every delegate you register.

To register more than one delegate:

• If you are a sponsor or an agency and wish to register ten or more delegates, you will be registered as a Group. Please contact groups@epilepsycongress.org
• If you are a sponsor or an agency, and wish to register less than ten delegates, you must register them individually providing each delegate’s full postal and email address. This information is required for security and insurance regulations. Registrations submitted with companies’ or agencies’ contact details will not be processed until delegates’ details are provided. Please contact registration@epilepscongress.org
• Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company. This information will be used for reporting and statistical purposes.

Registration Fees

Fees include Australian GST (Goods and Services Tax), currently 10%.

*Under 40 years of age. All delegates applying for Trainee Registration must fax or email a clear copy of their passport to the Congress Secretariat at +353 1 205 6156 registration@epilepsycongress.org as proof of their age.

** All delegates applying for Special Subsidised Registration must fax a clear copy of their passport to the Congress Secretariat at +353 1 205 6156. Alternatively a scanned copy of the passport can be sent to registration@epilepsycongress.org 
The Subsidised Registration Rate is available to nationals of the following countries as defined by the World Bank’s category of ‘Low Income Countries’: Afghanistan, Bangladesh, Benin, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Congo Dem. Rep., Eritrea, Ethiopia, Gambia The, Ghana, Guinea, Guinea-Bissau, Haiti, Kenya, Korea Dem. Rep., Kyrgyz Republic, Lao PDR, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Senegal, Sierra Leone, Somalia, Tajikistan, Tanzania, Togo, Uganda, Uzbekistan, Vietnam, Yemen Rep., Zambia, Zimbabwe.

Change of delegates’ names will be subject to a surcharge of US$ 40 after 27th August 2010.

ASEPA Pre Congress Workshops

Fees include Australian GST (Goods and Services Tax), currently 10%.

Entitlements

Senior and Trainee Registrations Include:

• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Coffee breaks Friday 22nd – Sunday 24th October 2010
• Lunches Friday 22nd and Saturday 23rd October 2010
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Day Registration Includes:

• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Coffee breaks Friday 22nd – Sunday 24th October 2010 for registered day
• Lunches Friday 22nd and Saturday 23rd October 2010 for registered day
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Accompanying Person Registration Includes:

• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Entry to the Welcome Ceremony and Reception
• Coffee breaks Friday 22nd – Sunday 24th October 2010
• Half day boat tour of Melbourne

Name changes

• Any name changes made after 27th August 2010 will be subject to a surcharge of US$40. This surcharge is not refundable at any time.
• Please send your requests for name changes to registration@epilepsycongress.org
• Name changes should be clearly explained, detailing who is the delegate you wish to replace and providing full details for the new delegate you want to register (name, postal address and e-mail address).
• Any name changes received after 8th October 2010 will be handled on-site.

Cancellations/refunds

Cancellations will only be processed upon receipt of written notification. Currency exchanges are the responsibility of the registrant and the Congress Secretariat will accept no liability for money loss through bank charges, transfers or currency fluctuations. Registration forms not accompanied by the appropriate payments will not be honoured until full payment is received. Refunds will be settled within one month of the congress, in order to facilitate necessary organisational and logistic procedures.

Cancellation of registration fees is as follows:

The name change fee (US$40.00 after 27th August 2010) is not refundable at any time

Payment options

Payments are only accepted in US$. Payment can be provided by credit card, bank draft or bank transfer.

PAYMENT BY CREDIT CARD: Please forward the following details:
- Card Type: we accept Visa, American Express and MasterCard
- Card Holder Name
- Credit Card Number
- Expiry Date in the format MM/YY

BY BANK TRANSFER:

• Please contact registration@epilepsycongress.org for a bank transfer registration form.
• The registration form has the complete bank details of how to make a transfer payment for registration.registration@epilepsycongress.org
• All charges due on the bank transfer must be paid by the participant and a copy of the bank transfer receipt must be attached to the registration form and returned to the registration@epilepsycongress.org or by fax to +353 1 205 6156.

BY BANK DRAFT:

• Please contact registration@epilepsycongress.org for a bank draft registration form.
• The Bank Draft in US$ should be made payable to 8th AOEC 2010, and must be issued by a bank in US Dollars.