Registration

• Information
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• Register on line
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• Group Registration
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Registration procedure
Registration fees
Entitlements
Name changes
Cancellations/refunds
Payment options 
Epilepsy and Society Programme Registration

Registration procedure

• The only form of payment accepted through the on-line registration system is credit card (Visa or MasterCard). For American Express payments, please contact registration@epilepsycongress.org
• Invoices are automatically generated by email confirmation through the on-line system for each registration made. If you register more than one delegate through the on-line system and you need an invoice for the amount paid, you will be provided with one for every delegate you register.

To register more than one delegate:

• If you are a sponsor or an agency and wish to register ten or more delegates, you will be registered as a Group. Please visit the Group registration page 
• If you are a sponsor or an agency, and wish to register less than ten delegates, you must register them individually providing each delegate’s full postal and email address. This information is required for security and insurance regulations. Registrations submitted with companies’ or agencies’ contact details will not be processed until delegates’ details are provided. Please contact registration@epilepscongress.org
• Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company. This information will be used for reporting and statistical purposes.

Registration Fees

Fees include Australian GST (Goods and Services Tax), currently 10%.

	Early Registration (On/Before 9th July 2010)	Late Registration  (10th July to 8th October 2010)	On- site (From 21st October 2010)
Senior	US$ 300	US$ 350	US$ 400
Trainee / Non Physician*	US$ 150	US$ 175	US$ 200
Subsidised Registration**	US$ 150	US$ 150	US$ 150
Day registration	US$ 150	US$ 175	US$ 200
Accompanying person	US$ 100	US$ 100	US$ 100

*All delegates applying for Trainee Registration must provide a letter from their Head of the Department confirming their trainee status. This may be faxed to +353 1 205 6156 or emailed to registration@epilepsycongress.org

** All delegates applying for Special Subsidised Registration must fax a clear copy of their passport to the Congress Secretariat at +353 1 205 6156. Alternatively a scanned copy of the passport can be sent to registration@epilepsycongress.org 
The Subsidised Registration Rate is available to nationals of the following countries as defined by the World Bank’s category of ‘Low Income Countries’: Afghanistan, Bangladesh, Benin, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Congo Dem. Rep., Eritrea, Ethiopia, Gambia The, Ghana, Guinea, Guinea-Bissau, Haiti, Kenya, Korea Dem. Rep., Kyrgyz Republic, Lao PDR, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Senegal, Sierra Leone, Somalia, Tajikistan, Tanzania, Togo, Uganda, Uzbekistan, Vietnam, Yemen Rep., Zambia, Zimbabwe.

Change of delegates’ names will be subject to a surcharge of US$ 40 after 27th August 2010.

ASEPA Pre Congress Workshops

Registration fees	One Half Day Workshop	Two Half Day Workshops
Delegates registered for the main congress	US$ 30	US$ 50
Delegates not attending the main congress	US$ 50	US$ 75

Fees include Australian GST (Goods and Services Tax), currently 10%.

Epilepsy and Society Programme Registration Fees

Early (On/Before 8th October 2010)	Onsite (From 21st October 2010)
US$ 70	US$ 90
Friday 22 October Healesville Sanctuary Tour†	US$ 110

 †On Friday 22nd October, there is an optional tour available to all attendees that will visit the Healesville Sanctuary and vineyards in spectacular countryside surrounding Melbourne. Healsesville Sanctuary is the perfect place to spot native animals in their natural surroundings. You can see wedge-tailed eagles, dingoes, koalas, wombats, reptiles, and more, all while strolling through the bushland. In the afternoon you will visit a nearby vineyard where you will get the opportunity to taste the wines on offer while learning all about Australian grapes. Lunch is provided in a winery restaurant; a glass of wine is included.

This full day tour costs US$110 inclusive of lunch. Please note that this tour is subject to a minimum of 20 participants. Should the tour be cancelled due to insufficient numbers, you will receive a full refund for the tour and be offered a sightseeing tour of Melbourne instead.

Congress delegates may register for this programme when completing the congress registration form. If you wish to register for the Epilepsy and Society Programme only, please click here to access the registration system.  Please ensure you read the registration information available here prior to accessing the online registration system. 

Entitlements

Senior and Trainee Registrations Include:

• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Coffee breaks Friday 22nd – Sunday 24th October 2010
• Lunches Friday 22nd and Saturday 23rd October 2010
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Day Registration Includes:

• Admission to main scientific programme sessions (upon display of name badge)
• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Coffee breaks Friday 22nd – Sunday 24th October 2010 for registered day
• Lunches Friday 22nd and Saturday 23rd October 2010 for registered day
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Accompanying Person Registration Includes:

• Access to Exhibition Area
• 8th Asian & Oceanian Epilepsy Congress meeting bag and documentation
• Entry to the Welcome Ceremony and Reception
• Coffee breaks Friday 22nd – Sunday 24th October 2010
• Half day boat tour of Melbourne

Epilepsy and Society Programme Registration Includes:

• Admission to epilepsy and society programme sessions (upon display of name badge)
• Coffee breaks on Thursday 21st October 2010
• Lunch on Thursday 21st October 2010
• Entry to the Welcome Ceremony and Reception
• Certificate of Attendance

Name changes

• Any name changes made after 27th August 2010 will be subject to a surcharge of US$40. This surcharge is not refundable at any time.
• Please send your requests for name changes to registration@epilepsycongress.org
• Name changes should be clearly explained, detailing who is the delegate you wish to replace and providing full details for the new delegate you want to register (name, postal address and e-mail address).
• Any name changes received after 8th October 2010 will be handled on-site.

 

Cancellations/refunds

Cancellations will only be processed upon receipt of written notification. Currency exchanges are the responsibility of the registrant and the Congress Secretariat will accept no liability for money loss through bank charges, transfers or currency fluctuations. Registration forms not accompanied by the appropriate payments will not be honoured until full payment is received. Refunds will be settled within one month of the congress, in order to facilitate necessary organisational and logistic procedures.

Cancellation of registration fees is as follows:

On or before 9th July 2010	Registration fees refunded, less US$ 40 administration fee
On or before 13th August 2010	Registration fees refunded, less 30%
On or before 10th September 2010	Registration fees refunded, less 60%
On or before 8th October 2010	Registration fees refunded, less 80%
From 9th October 2010	No refunds

The name change fee (US$40.00 after 27th August 2010) is not refundable at any time

Cancellation notifications should be sent to:	8th AOEC Melbourne 2010
	7 Priory Hall, Stillorgan
	Dublin 18, Ireland
	Tel: +353 1 205 6720
	Fax: +353 1 205 6156
	E-mail: registration@epilepsycongress.org

Payment options

Payments are only accepted in US$. Payment can be provided by credit card, bank draft or bank transfer.

PAYMENT BY CREDIT CARD: The following credit cards are accepted through our online registration system:
- Card Type: we accept Visa and MasterCard.(For American Express payments, please contact registration@epilepsycongress.org)

BY BANK TRANSFER:

• Please contact registration@epilepsycongress.org for a bank transfer registration form.
• The registration form has the complete bank details of how to make a transfer payment for registration.registration@epilepsycongress.org
• All charges due on the bank transfer must be paid by the participant and a copy of the bank transfer receipt must be attached to the registration form and returned to the registration@epilepsycongress.org or by fax to +353 1 205 6156.

BY BANK DRAFT:

• Please contact registration@epilepsycongress.org for a bank draft registration form.
• The Bank Draft in US$ should be made payable to 8th AOEC 2010, and must be issued by a bank in US Dollars.

The Draft and completed registration form should be sent to:	8th AOEC Melbourne 2010
	7 Priory Hall, Stillorgan
	Dublin 18, Ireland
	Tel: +353 1 205 6720
	Fax: +353 1 205 6156
	E-mail: registration@epilepsycongress.org